Healthcare + Medical Virtual Assistant Services
HIPAA-compliant support for clinics, practices, and healthcare providers.
Our Medical VAs handle scheduling, records, insurance follow-ups, and more — so your staff can focus on patient care, not paperwork.
V = Virtual Health Ally
Why Clinics & Healthcare Teams Hire Us:
Because your staff is overloaded and your patients can’t wait.
• Long wait times and delayed scheduling
• Administrative tasks pulling staff away from patient care
• Insurance billing and verification delays slowing things down
What Our Medical VA Can Do:
The high-level admin help your practice needs — without adding payroll overhead.
• Schedule patient appointments and manage calendars
• Maintain and update medical records (HIPAA-compliant)
• Verify insurance coverage and handle follow-ups
• Assist with transcription and charting
• Support billing and invoicing workflows
Why Work With Virtual Assists:
We integrate seamlessly into your practice — no disruption, all support.
• Experienced in healthcare systems and workflows
• HIPAA-compliant and confidentiality trained
• Month-to-month flexibility (scale as needed)
• Fast onboarding and documentation-ready
Common Tools Available
Scheduling & Billing: SimplePractice, TheraNest, JaneApp
Telehealth: Doxy.me, Zoom for Healthcare
CRM: HubSpot, Salesforce Health Cloud
Marketing: Mailchimp, ActiveCampaign
Workflow Automation: ByteGPT, Zapier
Copywriting: Jasper AI
Meeting Notes: Otter.ai
Tools Included with Your Healthcare Support Plan
Monday.com Work Platform
ChatGPT (basic usage)
Google Meet transcription (session notes & summaries)
Gmail Smart Compose & AI-enhanced search
Note: Our VAs are trained in these tools. Client accounts, licenses, or premium integrations are not included in base pricing but can be added.